Administrative Assistant

About the role

The Administrative Assistant provides comprehensive support to ensure the efficient day-to-day operations of the Workplace Team. Reporting to the Client Relations Manager, this role is responsible for coordinating administrative activities, managing schedules, and facilitating effective communication across teams. This position is typically non-exempt and plays a key role in maintaining organization, productivity, and operational efficiency.

Location: Princeton, NJ

Pay: 25-28hr

Roles & Responsibilities

• Provide administrative support to the Workplace Team, including scheduling, coordination, and task management
• Manage calendars, meetings, and appointments, ensuring efficient use of time and resources
• Prepare, format, and distribute reports, correspondence, and internal documentation
• Maintain organized filing systems (digital and physical) for easy access and compliance
• Serve as a point of contact for internal and external communications, ensuring timely responses
• Coordinate logistics for meetings, events, and team activities
• Track and order office supplies, ensuring availability and cost efficiency
• Assist with data entry, recordkeeping, and database management
• Support onboarding and administrative processes for new team members
• Handle sensitive information with a high level of confidentiality and professionalism
• Assist with special projects and ad hoc administrative tasks as needed
• Contribute to process improvements to enhance team efficiency and workflow

Knowledge, Skills & Attributes

• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong interpersonal skills and a collaborative mindset
• Problem-solving ability with a proactive and resourceful approach
• High level of professionalism, discretion, and reliability
• Adaptability and willingness to support a variety of team needs
• Basic analytical and administrative coordination skills
• Proficiency in office productivity tools and systems

Qualifications

Education

High school diploma or equivalent required; associate's or bachelor's degree preferred or equivalent experience

Experience

1-3 years of administrative or office support experience, preferably in a professional or corporate environment

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace; familiarity with scheduling tools, document management systems, and basic reporting tools preferred

Pay and benefits

The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Benefits

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)
• #INDHP

• Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
• Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.