Administrative Assistant

Current Employees

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The Cooperative Institute for Marine and Atmospheric Studies has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL.

The Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office.

• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs
• Submits expense reports for employees
• Prepares and submits new temporary employees hire paperwork
• Collect, sort and distribute mail and correspondence
• Assists with travel arrangements as needed
• Assists with special projects and events on an ad hoc basis as assigned
• Perform daily functions in office operations as required
• Performs other duties as required

Knowledge, Skills, and Abilities

• Knowledge of routine office practices and procedures.
• Knowledge of simple data processing and transmission principles.
• Ability to utilize computerized information systems.
• Ability to read and decipher data on source documents to be entered.
• Ability to enter and verify information with accuracy and a reasonable rate of speed.
• Ability to understand and follow oral and written instructions.
• Skill in data entry or typing
• Knowledge of MS suite (Word, Excel, PowerPoint)
• undefined

Education Requirements (Essential Requirements)

• High school diploma or equivalent.

Work Experience Requirements (Essential Requirements)

• Three (3) years of progressive related experience.

Additional information

• The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
• With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
• We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
• Job Status: Full time
• Employee Type: Staff