Executive Assistant

About the role

Areas of Accountability

• Provide executive-level administrative support
• Handle day-to-day administrative needs of the executive & senior leadership team
• Coordinate calendars, meetings, and time demands with limited supervision
• Recognize urgent and time-sensitive requests
• Advise others on how to best coordinate with the executives and organization
• Use independent discretion to manage, modify, schedule and decline requests
• Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes
• Perform a variety of other administrative duties that may include:
• Screening and directing phone calls
• Composing correspondence/email to convey relevant information with appropriate clarity and tone
• Creating documents, reports, presentations, and spreadsheets – exercising judgment regarding layout and style
• Scheduling meetings, conference rooms, office space, etc.
• Preparing and routing agendas and other meeting-related materials
• Investigating and making arrangements for technical equipment or support
• Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up
• Anticipate the executives needs/requirements and actively resolve issues
• Flexible to handle both routine and urgent issues that might arise outside of normal office hours
• Represent the executives proficiently and professionally
• Must act professionally at all times

Additional Information

All your information will be kept confidential according to EEO guidelines.