Administrative Assistant

About the role

Worker Type

Regular

About the role

The Administrative Assistant will play an important role in organizing, managing, and keeping the office operating at a high level. You will be responsible for various clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.

Primary Responsibilities Include

• The Administrative Assistant is responsible for assisting in the coordination, planning, and execution of a variety of activities and events company-wide.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Perform administrative duties for an individual, group, or department.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, generate reports, spreadsheets, and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greets and provides general support to visitors.
• Answer and transfer phone calls.
• Perform other job-related duties as assigned

Required Qualifications

• High school diploma and 4+ years of prior relevant experience.
• Excellent interpersonal and customer service skills with the ability to handle difficult situations with diplomacy and tact.
• Superior organizational, multi-tasking, and time management skills, with exceptional attention to detail.
• Strong critical thinking, problem solving and researching skills.
• Must be able to anticipate issues and identify resolutions in a timely manner.
• Advanced knowledge in Microsoft Office applications to include: Word, Excel, Outlook, and PowerPoint.
• Highly dependable and proactive.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Competencies

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Physical demands and work environment

• Occasionally/Frequently/Continually required to stand.
• Occasionally/Frequently/Continually required to walk.
• Occasionally/Frequently/Continually required to sit.
• Clearance Level
• No Clearance
• The salary range for this role is: $26 - $40

Additional information

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement

• This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”).
• In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction.

Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee.

See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits

• AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.
• Principals only need apply. NO agencies please.

Itar

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.